Program Administrator, Australian Sports Partnerships Program
GHD's International Development Assistance (IDA) Team delivers project management and technical services for the world's largest development organisations to improve the lives of people in developing countries. Privately owned by our people, GHD is one of the world’s leading engineering professional services companies. Our global network of over 10,000 people operates in the water, energy and resources, property and buildings, environment, and transportation markets.
The Australian Sports Partnerships Program (ASPP) is a 10-year initiative to be delivered in six Pacific island countries and up to four Asian countries. Globally, sport is a way people convene, gain status, create norms and celebrate culture. But access to sport is unequal. Women, girls and people with disabilities face barriers or are systematically excluded from participation, coaching, officiating, administrating and governing sport. Sport for development programming such as the ASPP offers an opportunity to address the ‘play gap’ that exists in mainstream sport through carefully designed and targeted activities that can level the playing field. GHD has been engaged to provide the management, coordination and technical services required to design, implement and manage ASPP.
The Role
ASPP is seeking applications from a suitably experienced Program Administrator to undertake a fulltime fixed term contract position until 31 August 2022, based in Canberra. You will be responsible for supporting the team with administrative and financial tasks key to program delivery including:
- Leading and supporting projects on the ASPP
- Assistance in the preparation of reports and contracts
- Assisting the team with deliverable management including document control, tracking schedules and formatting expertise
- Coordinating and managing logistics of travel, workshops and events for the ASPP team (approximately six team members and others as required)
- Detailed administrative preparation and involvement in meetings and workshops
- Financial reporting and assistance with budgets, acquittals, invoicing and processing expense claims
- Maintenance of the team calendar; key contacts list and project management applications and software
- Media and communications tasks including research, monitoring website and social media pages and drafting monthly e-news updates for distribution
- Regular liaison with stakeholders via email and telephone including client and partners
- Support in drafting program content to the client
- Other administrative support tasks as required
Specific Skill Requirements
You will have demonstrated experience as a project administrator preferably with strong exposure to financial reporting, budgets and invoicing. Your extensive administration skills will be underpinned by a strong customer service ethic, attention to detail and willingness to get in and get the job done. You are a self-starter and may have an interest or previous experience in international development, aid projects or sport. This busy role will suit an individual who enjoys pace and a variety of tasks.
Desirable Criteria
Relevant Tertiary Qualification
Apply for this role
All candidates must adhere to GHD’s Child Protection Policy, Integrity Management Policy, Code of Conduct and other key policies. To express your interest please follow this link to submit your CV and cover letter addressing the specific skill requirements. Closing date Friday 14 February 2020.
GHD is committed to providing Equal Employment Opportunities and invites applications from people of all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders.
GHD is committed to protecting children and their rights and requires all IDA Personnel to comply with the GHD Child Protection Policy and the GHD International Development Assistance Child Protection Procedures in delivering development assistance services.
For more information and the application procedure, visit the original job posting.
